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Notice 99 of 2007 - Code of Procedure for the Registration and Operations
Non-Governmental Organisations in Zimbabwe
April 27, 2007
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Private Voluntary Organisations Act [Chapter 17:05]
of Procedure for the Registration and Operations of
Non-Governmental Organisations in Zimbabwe
(a) It is a statutory requirement for any private voluntary organisation
(PVO) that intends to operate in Zimbabwe to apply for registration
in terms of the Private Voluntary Organisations Act [Chapter
17:05] (the Act).
(b) The registration procedures and requirements take cognisance
of the differences in both the organisational and management backgrounds
between local and international organisations and are therefore
crafted with specificity to these differences.
In terms of section 9 of the Act, the Secretary of any PVO which
is required to be registered shall lodge such application with the
Registrar, in the following manner as prescribed below—
All local organisations are required to submit their applications
through the District Social Services Office in the area where their
headquarters is located. The District Social Services Officer is
responsible for making the initial assessment of the organisation
after perusing the submitted application and interviewing the applicants.
The application is then forwarded to the Head Office through the
Provincial Social Services Officer with the following documents
for consideration by the Private Voluntary Organisations Board (PVO
(a) application Form PVO 1, Form PVO 2 and proof of advertisement;
(b) copies of the organisation's constitution;
(c) curriculum vitae of the members of the executive committee;
(d) proof of notification to local authorities of intent to register;
(e) police criminal clearance certificates.
All international organisations applying for registration as Private
Voluntary Organisations (PVOs) should have signed a Memorandum of
Understanding (MOU) with the Government ministries relevant to their
area of technical operations. The signed MOU is submitted to the
Registrar of Private Voluntary Organisations (Registrar) Head Office,
together with the following details—
(a) curriculum vitae and Interpol clearance certificate for the
country representative. Interpol clearance is required where the
country representative is of foreign origin, but local police clearance
suffices where the representative is a citizen or permanent resident
(b) proposed area of geographic coverage;
(c) period of financial year e.g. 1 January to 31 December, 1 July
to 30 June.
Memorandum of Understanding
(a) agreements entered into with international Non-Governmental
Organisations define the operational parameters of the organisations'
partnership with technical supervisory ministries;
(b) the proposed geographic areas to be covered by the organisations
should be clearly stated in the MOU. It constitutes part of what
line ministries agree with the organisations. Where there is need
for organisations to expand geographic coverage after an agreement
has been entered into, operational arrangements shall be made with
the concerned local authorities with the consent and facilitation
of the ministries;
(c) organisations are required to notify host local authorities
in the area of operations prior to commencing operations;
(d) organisations, however, shall not digress into programmes that
are not specified in the MOU as agreed upon by line ministries and
registered by the Registrar.
Local PVOs are not required to enter into Agreements with central
government or ministries. For operational purposes, however, the
organisations shall, prior to their registration, notify the local
authorities of their intended operations.
Appeals to the Minister
(a) Both local and international organisations whose applications
are not recommended for registration by the PVO Board are entitled
to lodge an appeal to the Minister of Public Service, Labour and
Social Welfare (the Minister) in instances where they are not in
agreement with the reasons for their rejection as given by the PVO
(b) The Minister reserves the right, after considering the reasons
for the organisation's appeal, to either uphold the Board's decision
or instruct the Registrar to register the appellant.
Supervision by Registering Authority
(a) The Registrar registers all PVOs to enable both the supervision
of the developmental impact of programmes under implementation and
the monitoring of organisations' corporate governance.
(b) The monitoring of organisations involves field visits by Social
Services Officers to project areas, and the analysis of submitted
annual narrative reports and audited financial statements which
are a mandatory requirement in terms of the Act.
(c) Organisations are required to operate within the confines of
the provisions of the Act, and the relevant policy guidelines for
particular programmes. The Registrar in consultation with the PVO
Board, may cancel the registration certificate and deregister any
PVO that fails to comply with its conditions of registration.
Secretary for Public Service, Labour and Social Welfare
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